SOUTHERN APPALACHIAN YOUNG FRIENDS
Information for attending SAYF at the Southern Appalachian Yearly
We welcome all of
our SAYF teens, from new rising 7th graders through those
graduating high school, to join us at the SAYF dorm during the
SAYMA Yearly Meeting! For 2018, the dates are Thursday, June 14 to
Sunday, June 17. There will be a special program and events for
the SAYF community.
Please read thoroughly as our Sponsor & Registration
policies have been updated.
Steps for attending are:
1> Arrange for your SPONSORSHIP and TRANSPORTATION to Warren
Wilson. Make sure your sponsor fully understands and agrees to
their responsibilities by reading, completing and signing the SAYF
2> Register to attend SAYMA and arrange registration fee
payments and any financial assistance. Registration should be
delivered by May 15th, 2018 to avoid late registration fees.
3> Complete your required SAYF at SAYMA forms -- Sponsor,
Registration and Medical Release. Have them ready and signed
before you travel.
4> June 14th: Use the Arrival
Reminders Checklist to make sure you have all your completed
forms and other "bring" things and head to Warren Wilson!
Details for the noted steps:
SPONSORSHIP: To attend SAYF at
SAYMA, all Young Friends must arrange for and name a Sponsor. This
can be a parent, legal guardian or known adult Friend (at least 21
years of age) who will be on campus throughout the Yearly Meeting,
and one adult can Sponsor a maximum of 3 Young Friends. Young
Friends of adult age (18 years) may name themselves as their
Sponsor under supervision of the Lead FAN, but a parent or legal
guardian must still complete and sign off on the Registration and
Sponsor Forms. All Sponsors will need to accompany their Young
Friend(s) for Check-in at the SAYF dorms and attend a brief
orientation meeting. The Sponsor will be responsible for the Young
Friend named below whenever they are not involved in mandatory
SAYF activities and are not in their SAYF dorm room or the dorm
common area. In the event of an emergency, or if requested by
SAYMA, the named Sponsor may be required to act in the role of a
TRANSPORTATION: Unlike monthly retreats, SAYFers are
responsible for making their own transportation arrangements to
and from the SAYF at SAYMA gathering. If you are not traveling
with your parent(s) or sponsor, there may be a trusted member of
your local meeting who is approved by your parent or guardian and
who will be attending and willing to help out. NOTE that
your Sponsor will still need to be present on campus and when you
check in to the SAYF dorm.
SAYMA REGISTRATION CONSIDERATIONS:
>> The REG FEE of $55 applies to every SAYF attender.
>> DORM Choice == SAYF // Sleep Space == BED
// Roommate == TBD // Linens == NO :: SAYF dorm
cost is $34 per night x 3 nights == $102.00
>> Sign up for LUNCH & DINNER MEALS. A basic breakfast
will be served in the SAYF kitchen each morning; only sign up and
pay for breakfast if you really want to get up really early and go
to the cafeteria yourself. Thursday dinner closes at 6pm -- cash
is accepted at the door for that meal if you are uncertain of
arriving on time. Calculation of the meal total is $8.50 per lunch
& $10.00 per dinner
-- You send only the SAYMA registration form to the SAYMA
registrar. The SAYF reg form, completed Medical form and
Sponsorship form (mailed to active SAYFers and posted on the home
page here) should be completed and signed by your parent or
guardian and your sponsor separately, and MUST BE WITH YOU when
you check in at the SAYF Vinings dorm after
you have received your name tag at SAYMA registration check in.
-- SAYMA Registration Forms (electronic and printable), as well as
the Advance Program and Volunteer Child Worker application form,
can be downloaded from the front page of the SAYMA.org
web site (or the home page here). Detailed information about the
2018 Yearly Meeting, including Instructions for SAYF at SAYMA
registration with deadlines and refund policies, can be found in
FINANCIAL ASSISTANCE: If you need financial aid, check
with your monthly meeting ASAP to request funds there first. Then
you can request additional funds on your SAYMA registration form.
Please don't let money concerns stop you from attending!
DEADLINES: To avoid a $30 late fee, get your SAYMA
by May 14, 2018!
Due to Warren Wilson policies, late
registrations cannot be accepted after May 30th!
If you need help completing any of these forms or have any other
questions, please contact the Lead FAN for this year's SAYF at
SAYF dorm and check-in at Vinings C will open for SAYFers
starting at 6:00pm on Thursday, June 14th.
Sponsors have responsibility for SAYFers until they check in.
The sponsor orientation meeting will be held at 10:00 p.m. on
Thursday, 06/14, in the Gladfelter Cannon Lounge.
All SAYFers and Sponsors are expected to attend. Orientation
for later arrivals
should be arranged with the Lead FAN at SAYF dorm Check-in.